6 Tips For Customer Service On Social Media
Social 9 min read

6 Best Tips To Improve Customer Service On Social Media

Social media has changed the way people use internet. It has redefined how marketers market, how businesses do business and how people live their social lives. It gave birth to a whole new niche of market with unlimited opportunities. It has made having a presence on social media important, be it a brand or an individual. With their customers on social media, every brand has a need and necessity to encounter their problems on social media. This has given rise to the term Social Care, Customer Service on Social Media.

Social Care: Customer Service On Social Media

In simple terms, it means providing customer service on Social Media. Social media is a different paradigm altogether. You need to monitor all the social networks and each social network has a different set of users. Social care requires you to be very delicate because your behavior towards a customer decides your brand image. Your potential customers will also be privy to what you are saying there so it is extremely important.

Why is Social Care important?

People prefer to use social media to register their problems rather than to call or go to their website because emails and phone calls are considered as the tortoises of the social era. This is why people use social media to convey their complaints or express their gratitude to the company.

2 of the primary reasons that people follow a particular brand on a social network are because they want to get in touch directly with the customer support team or they find their content interesting.

Sometimes users have a bad experience with your product and they want to let everyone know about that. How you handle this is where you make or break your brand’s reputation. Teams that provide Customer Service On Social Media should specialize in dealing with these situations. With so many social networking channels, customers expect a multi-channel support and an immediate response which is a big responsibility for a company.

Social media is a place where every brand needs to show how much they care about their customers and how well they take care of them. Answering your customers and doing it in a polite and witty manner is a great practice for social care. Some examples are SlackHQ, Virgin, Tesco Mobile.

Social care gives your brand a personality. This is why providing Customer Service On Social Media is important.

Also Read: 6 Tips To Increase Productivity On Social Media

Social Care as the Voice Of A Brand

It is important to understand that brands alone are responsible for their image on social media rather than their customers. Keeping your customers happy is what counts rather than keeping them hanging. A research shows that 88% of new customers will not opt to use any product if they see any unanswered question on social media. That’s not it, if your answers are not well thought out, things can quickly backfire and everyone will be there to see it. Customer Service on Social Media is all about preventing this from happening.

This is why you need people in your Social care team that know how to use different social networks, have a sense of how people use social media and how to answer to them on the behalf of a brand.

You need to make your brand a social media rockstar!

Customer service on Social Media is how you make people connect with your brand online. On social networks, it’s not only about solving issues, it’s also about conveying your users the value of your business. This process never sleeps. You need to talk to the users round the clock. Social care is just one channel for customer service on Social Media but it is something that your brand cannot afford to miss because opening all channels of communication is what drives any company’s financial growth.

Social Media for Customer Service

Today in the millennial era, how a brand engages with customers online is what impacts the company’s sales and customer loyalty.

Despite e-mails being the primary channel for customer support, social media has a far wider reach and a deeper impact on a brand’s image and customer loyalty. Great social care gives the customers a sense of security that they are investing their time and energy in the right place and maintaining this feeling is of paramount importance.

Importance of Customer Service team in the organization

Team dynamics have also been changed because of Customer Service On Social Media.

The customer service teams have a responsibility to relay relevant information to different teams inside the company. They are responsible for collecting and analyzing the data like what issues people are facing, what time of day are your customers active, what is their level of satisfaction etc. They have to listen to the data on social networks and organize this information for other teams to capitalize on.

Having first hand worked in customer experience at Statusbrew, I’ve learned the importance of my team’s role. Keeping our users happy is our responsibility and replying them as soon as possible is one of the many steps we take to ensure that. As a global standard, on email users expect the first reply time to be less than 24 hours.

This is what we have achieved.

 

Zendesk First Reply Time: Customer Service on Social Media

On social media, almost 40% of the people that register a complaint, expect an answer within 1 hour but the average response time from businesses it 5 hours, according to this study.

We are also working our way up on this social ladder. In this process, I have learned and practiced a lot of techniques that have worked for us that are worth giving a try.

1. Be expressive

Being expressive is very important for Customer Service On Social Media. It adds that ‘cool’ factor to your brand’s image and it’s not a secret that on social media, cool is good. In addition to being good with words, I try to add emoticons that can help me convey my feelings to our users in a better way.

2. Be precise

Most of the platforms have restrictions on the ways through which you can communicate with your audience. This is why you need to be smart. Don’t try to stretch the conversation unnecessarily. Solving your users problem should be your priority. Don’t overwhelm the user with too much information, tell him only what he needs to know.

3. Always appreciate your users time

Doesn’t matter how angry or at ease the user is, he took the time to let you know about the issue. Always appreciate that. Sometimes solving a user’s problem can take time. It is not easy for them to wait till it gets resolved. You should always thank them for their patience.

4. Never let questions go unanswered

As mentioned above, letting queries go unanswered is bad for your image. It will repel incoming customers. Replying late and following up on that user is better than no reply at all. 

 

5. Predicting the complexity of the conversation

Social media is public. You should know when to take things private. Sometimes you will need to ask the user for some sensitive information or try to explain something in detail. It would be very unwise to do it over a Tweet or a Facebook comment. You should move to email or DMs.

6. Apologize, when it is needed.

Some users, even though angry, have real issues. Instead of becoming defensive, thank them for bringing this issue to your attention and empathize with them.

Others just use social media platforms to defame the brand rather than coming to you with a genuine query. In these cases silence is the best reply.


Today, these people responsible for customer care on Social Media have taken the responsibility of taking customer experience from acceptable to exceptional.

In conclusion, responsibilities of customer service increase when we move to any social network because when your audience reads and listens to the content you produce, they’re not only hearing your message, they’re hearing the voice of your company—your tone, language and delivery.

P.S. When your users are happy with you, they will tell everyone about it.